Wing Management Utilities
WMU
User Manual
Major Peter Andersen
Pacific Region
Emergency Services
Copyright
2000 Peter Andersen, All Rights Reserved
Contents
Wing Management Utilities (WMU) 3
Updating Your Personal Information. 6
Update Member Contact Information. 6
Update Member First Aid Information. 8
Update Member Pilot Information. 9
CAPF 100 Request for CAPF 101/101T Card. 12
Requesting a New CAPF 101 Card. 12
Reviewing the Status of a CAPF 100 Request 13
Approving CAPF 100 by Unit Commanders. 13
Check the Status of a CAP Aircraft 14
View/Update ES Specialty Qualifications. 15
Scheduling a Corporate Aircraft 16
Viewing Another Member’s Information. 17
The Wing Management Utilities represent a set of tools that provide Civil Air Patrol wings with the ability to streamline and automate many of the procedures associated with support of the wing’s operations. These tools are part of the response to the CAP National Directorate’s drive to create a “Paperless” organization.
The use of the WMU will simplify the paperwork that each member must complete to perform his/her duties in the CAP. Many of the “black holes” that have typically resulted in lost or delayed requests from members are eliminated with the implementation of the WMU. They key to effective use of the WMU tools is the concept of placing the responsibility of data entry on the lowest possible level of the CAP echelons. This means that the member is responsible for the entry and maintenance of most of the data. The unit commanders and staff can quickly view requests and approve/disapprove the requests on-line without the need for paper copies to be mailed, logged, and forwarded.
Studies of the CAP membership have indicated that a majority of the CAP members have access to the Internet. Clearly there are those that do not currently have access or who may choose, for various reasons, not to have access. As the WMU is implemented in each wing, each unit commander is responsible for identifying members who can represent the members without Internet access and insuring that those members pass the necessary information and requests to the representative so that the data can be posted on the wing database.
First, you should set your Internet Explorer URL to the location of the Web MMU. The Web MMU can be found at http://wmu.nat.cap.gov/. You may want to set a Favorite link so that you can get here quickly in the future. Each time you enter the MMU home page, you should scan the page for any notes that may indicate changes or new features to the utilities.
To actually enter the Web MMU, you should click on the link on the left hand side of the screen labeled as Web WMU (the other link is used for support of the Stand-alone MMU). When you click on this link, you will see the main Web WMU Options Page. This page consists of a set of links to the various functions that are available to you. These functions are organized by common utilities that are used by members who have general duty assignments in the various areas.
The duty assignments are grouping into the following categories:
· General Member
· Unit Commander
· Wing Operations Staff
· Wing ES Staff
· Wing CD Staff
· Aircraft Manager
· Flight Release Officer
· Wing Communications Staff
· Wing Logistics Staff
· Administrative Officer
· Incident Commander
· Wing MIS Staff
In addition, there are tools to allow you to recover your password and to enter the utilities as a guest (using a fictitious wing database) so that you can learn about the utilities without actually changing your wing data.
In order to insure that the wing database and all the information in it is secure and only available to authorized members, two mechanisms are used to provide security. The first is the member verification and the second is restriction of certain data to only members who have been identified in specific staff positions.
When you first attempt to log into the Web MMU (this will occur when you first select an option), you will be asked to enter a password along with identifying information. Since you will not have established a password, you should follow the procedure below to perform the initial login.
When you first click on any of the options and you have not already completed the member verification, you will be re-directed to the Login Page so that the system can verify that you are a member of the Civil Air Patrol. Only CAP members may login to the system. You will need to have your CAP membership card available to login because much of the information used to verify your identity is taken from this card.
To begin the login process, click in the data entry box
labeled Enter your CAPID
. You must use your
6 digit CAP CAPID Do not use any spaces or dashes in the entry.
Press the Tab key to move to the
data entry box labeled Enter your Password . This field entry is case sensitive. Enter your
password that you have associated with the Web MMU application (if you have not
yet established a password, you will be given the opportunity to create one
after the system has verified that you are a CAP member).
Request the system to validate you as a member by either pressing the Enter key or clicking on the Submit button.
If you are a first time user and click on the Submit button after entering your CAPID , you will see a Create Password button. Click on this button to go to the create password form. When you see this screen, refer to your membership card and enter the region, wing, and unit shown on the card. Click in the text box labeled For member verification, enter the day of your birthdate and enter ythe day of your birth date using a number (if you were born on 25 Aug, enter 25) (your birth date will be used to initially verify your identity and will be tested against that shown in the national CAP database – in some cases the national database has been found to be incorrect so you may have to contact national to correct the issue).
Press the Tab key to move to the
data entry box labeled Enter your Mother's Maiden Name. This field entry is not case sensitive. Enter your
mother’s maiden name (this will be used in case you later forget your password).
Press the Tab key to move to the
data entry box labeled Enter your Password. This field entry is case sensitive and you
must enter the password exactly each time. Passwords must be at least 4
characters long and can be no longer than 9 characters. They are case sensitive
and must include at least one alpha character and at least on numeric
character. You may not use the special characters:
single ( ' ) or double ( " ) quotation marks, or the less than ( < )
symbol. When you type the entry, you will see asterisks in place of each
character.
Press the Tab key to move to the
data entry box labeled Re-enter your
Password. Type your password exactly as you
did in the previous box.
Request the system to save your
password by either pressing the Enter key or clicking on the Submit button. The
system will verify that both password entries were the same (if not you will be
prompted to re-enter the information).
When your new password is created,
you will be redirected back to the Login Screen. Proceed exactly as instructed
above using the password that you have just created. When you submit the form,
you will be redirected to the form that you originally requested.
If the system is able to authenticate you as a member of a participating wing, you should now see the form that you originally requested. If the system finds that you are a member but your password does not match, you will see an error message and you can attempt to correct the password and re-submit for authentication. If you do not remember your password, you can click on the password help button to have your password emailed to you (if you have put your email address into the WMU). If the system is not able to find you in the database, you will see a message indicating that you cannot be found.
Each of the WMU Utilities performs a specific function that meets a CAP need. Many of these utilities can be accessed from different menus according to the common tasks that are performed by that member’s CAP duty. The descriptions that follow are not duty specific. They are based on their functionality. In each case, the utility has a link that will return the user to the menu that requested the function.
All CAP members of wings that are using the Web MMU are responsible for insuring that their personal information is kept current. Three forms are used to view and input this information. They are:
Update Member Contact Information
Update Member First Aid Information
Update Member Pilot Information
Not all members will have qualifications that require updating all three forms but all members (both Senior and Cadet) will need to insure that the information in the Update Member Contact Information is correct.
Members that do not have access to the Internet can have any member in their unit designated as a staff officer input the information for them.
This form is used to view and input information that is needed in various CAP functions. Each member should review the information on a regular basis and make any changes that are required. The information that is maintained on this form is:
Home Telephone Number
Enter the telephone number in the format 503-555-1212. Always include the area code.
Work Telephone Number
Enter the telephone number in the format 503-555-1212. Always include the area code.
Pager Telephone Number
Enter the telephone number in the format 503-555-1212. Always include the area code.
Cellular Telephone Number
Enter the telephone number in the format 503-555-1212. Always include the area code.
FAX Telephone Number
Enter the telephone number in the format 503-555-1212. Always include the area code.
Email Address
Enter the Email address that you normally access. If you have more than one address, enter the one you are most likely to read mail on.
Emergency Contact Name
Enter the name of the person who should be contacted in the event of an emergency. Typically, you need only enter the first name of the individual.
Emergency Contact Telephone Number
Enter the telephone number of the person indicated as the contact. Enter the telephone number in the format 503-555-1212. Always include the area code.
Member’s Height
Enter your height in inches. Do not use the inches symbol. A typical entry may look like: 70
Member’s Weight
Enter your weight in pounds. Do not use the pound symbol. A typical entry may look like: 150
Member’s Eye Color
Enter the color of your eyes. Please use the following abbreviations when possible:
BLU = Blue
BRN = Brown
GRN = Green
GRY = Gray
HAZ = Hazel
Member’s Hair Color
Enter the color of your hair. Please use the following abbreviations when possible:
BLK = Black
BRN = Brown
WHT = White
GRY = Gray
BLD = Bald
RED = Red
BLD = Blond
SND = Sandy
You may prefix the abbreviation using:
L- = Light
D- = Dark
An example of an entry for a member with light brown hair would be:
L-BRN
State the issued Member’s Driver License
Certain programs and activities in the CAP require that you have a valid State Drivers’ License. If you are planning to participate as a driver of a CAP vehicle or in the CD program, you will need to input your Drivers’ License information.
If you have a valid state Drivers’ License, enter the two letter postal abbreviation for the state that issued the license.
Member’s State Driver License Number
Enter the number on your state Drivers’ License.
Date the Driver’s License was Issued
Enter the date that the Drivers’ License was issued. Enter the date in the format: MM/DD/YYYY. For example, an entry may be 06/13/1999.
Date the Driver’s License Expires
Enter the date that the Drivers’ License will expire. Enter the date in the format: MM/DD/YYYY. For example, an entry may be 06/13/1999.
When you have made any necessary changes or additions to the form, click on the Update Member Information button at the bottom of the form. The information will be stored in the database and re-displayed as a verification that the data has been saved.
You may click on the Return to Previous Menu link to return to the page containing the options normally used by the member.
CAP members that have completed specialized training in First Aid categories should include this information in their personal data. There are six first aid qualification categories that are supported by the Web WMU. In each of these categories, you should enter the date that the qualification or certificate expires. In the case of a qualification that does not require re-certification, you should enter the date of the certification or training. All dates should be entered in the format mm/dd/yyyy (for example, 11/23/2000).
The First Aid Certifications that are supported by the Web WMU are:
Blood Pathogen
Standard First Aid
Advanced First Aid
Multimedia First Aid
CPR
EMT/EMICT/Paramedic
After you have input data or made a change, you should click on the Update Information button at the bottom of the form to enter the information into the database. The form will be redisplayed using the updated data.
You may click on the Return to Previous Menu link to return to the page containing the main options available in the Web WMU.
An important feature of the Web WMU is the ability to track pilot qualifications for CAP pilots and to assist members in conforming to the requirements of CAPR 60-1. In order to do this, each pilot is responsible for examining his/her pilot information that is stored in the database and correcting the information if necessary. Each time you renew your medical certificate or take a new check-ride, you are responsible for inputting the updated information into the database using the Update Member Pilot Information form.
This form is limited to members who have been designated as CAP pilots. The information as to who is a pilot is initially established using data from the National CAP Headquarters database. If you are a pilot and cannot access the page, contact your unit commander or wing operations and request that they designate you as a pilot in the database.
Before describing the procedures for entering the information onto the form, a short discussion regarding the Web WMU features for supporting the CAPR 60-1 requirements is in order. Each pilot is categorized by the Web WMU as falling into one of four categories.
Active Pilots are those pilots who meet all the requirements of CAPR 60-1 to act as pilot-in-command of a CAP aircraft.
Pending Pilots are those pilots who hold a current medical certificate, have a current Flight Review, and have a current CAPF-5 check ride. However, this group of pilots have not been certified by their unit commander as having the required documentation physically in their unit pilot folder. When the pilot folder has been certified as containing the documents specified in CAPR 60-1, Pending Pilots will change to Active Pilots. If you are an Active Pilot and you get a new check ride or medical certificate, you will be immediately changed to a Pending Pilot. It is your responsibility to get copies of your new documents and get them to your unit commander so that he/she can update your pilot folder and get you back on the Active Pilot list.
Inactive Pilots are those pilots who do not have a current medical certificate, a current Flight Review, or a current CAPF-5 check ride. These pilots may not act as pilot-in-command of a CAP aircraft.
Grounded Pilots are those pilots who have been grounded for administrative reasons. These pilots may not act as pilot-in-command of a CAP aircraft.
The Update Member Pilot Information form has inputs for the following pilot information categories:
Medical Date: Enter the date shown on your FAA Medical Certificate. Enter the date in the format: format mm/dd/yyyy (for example, 11/23/2000).
Medical Class: Enter the class of medical that is shown on your certificate. For a First Class certificate, enter 1. For a Second Class certificate, enter a 2. For a Third Class certificate, enter 3.
Flight Review Date: Enter the date that you last completed the requirement for your Flight Review (Biannual). In some cases, this will be the date that you last completed a flight check for an FAA rating/certificate with an examiner or designee. Enter the date in the format: format mm/dd/yyyy (for example, 11/23/2000).
CAPF 91 Date: This entry on the form is used to enter the date of your last CAPF 91 check-ride. Enter the date shown on your CAPF-91. Enter the date in the format: format mm/dd/yyyy (for example, 11/23/2000). If you are not a mission pilot and have not taken a CAPF-91 check ride, leave this entry blank.
Mountain Clinic Date: Enter the date that you last completed a CAP authorized mountain clinic. Enter the date in the format: format mm/dd/yyyy (for example, 11/23/2000). If you have not attended an approved CAP mountain clinic, leave this entry blank.
Certificates: Check the boxes that are applicable for the certificates that you hold. The applicable certificates that may be checked are:
Student – check this box if you hold only a Student Pilot certificate
Private – check this box if you hold only a Private Pilot certificate.
Commercial – check this box if you hold a Commercial Pilot certificate.
ATP – check this box if you hold an Airline Transport Pilot certificate.
Type: Check the boxes that are applicable for the types of aircraft that your certificate allows you to fly as PIC. The applicable certificates that may be checked are:
ASEL – check this box if you hold an Airplane, Single Engine Land rating
MEL – check this box if you hold an Airplane, Multi Engine Land rating.
SES – check this box if you hold a Seaplane, Single Engine Land rating.
MES – check this box if you hold a Seaplane, Multi Engine Land rating.
Glider – check this box if you hold a Glider rating.
Ratings: Check the boxes that are applicable for the ratings on your pilot certificate. The applicable certificates that may be checked are:
CFI – check this box if you hold an Commercial Flight Instructor rating
CFII – check this box if you hold an Instrument Flight Instructor rating.
Instrument – check this box if you hold an Instrument rating.
CAPF 5’s: This area is used to record the CAPF-5 flight check-rides that you have completed. The information in the second column shows the latest check ride in each type of aircraft. It is important to show initial check rides in all aircraft that you will be flying as a CAP pilot even though they may not be in the previous year. On the other hand, you probably do not want to show CAPF-5’s for aircraft that are not flown for CAP activities. Any check ride entered, must have a copy in your pilot folder that has been verified before you can become an Active Pilot.
The Web WMU cannot determine that a C172 and a C-172 are the same aircraft type. Therefore, it is important that you enter a consistent format for the aircraft type. It is recommended that you use the format that contains a dash (i.e., C-172, PA-28, BE-35, etc.)
The form will only show the latest check ride in the type of aircraft (refer to the note above)
If a check ride is shown that is not applicable or that cannot be documented in the your unit pilot folder, you can click on the check ride to highlight it and then click on the Delete Selected button to remove the check ride from the database.
To input a new CAPF-5 check ride, click in the AC Type box in the third column and enter the aircraft type (i.e., C-172). Either press the Tab key or click in the Date box and enter the date the check ride was successfully completed. Enter the date in the format: format mm/dd/yyyy (for example, 11/23/2000).
Click on the Update Member’s Pilot Information button to enter the changes that you have made. The page will re-display with the updated information shown in the boxes.
At the bottom on the form is a section used to update your pilot flight times. You should periodically update the database with your actual flight hours in the area of Total time, Instrument Flight time, and Night Flight time. Areas allow input of the time for the last 30 days, 60 days, and total time. Inputting information in this area does not cause your pilot status to change.
Besides using the Web WMU to maintain you personal data, you can use the Web WMU Member Information options to quickly look-up phone numbers and email addresses for other CAP members.
To use the Member Locator to lookup information on another CAP member, click in the field labeled Last Name. You may enter the member’s full last name or the beginning portion of it (the system will return all members in the selected wing that have the last name starting with the characters that you input). These entries are not case sensitive. For example, to look up Robin Clary, you may choose to look up using only the member’s initials and enter only the letter C.
You may optionally enter the member’s first name (or portion of it that you want to be used to identify the member). In our example, you may enter the first character of the first name as r.
Enter the wing identifier in the box labeled as Wing. For wings, this is the Postal Code for the state. For Regions, it is the three character region identifier. In our example, we would enter te.
Click on the Submit button to begin the search. For each member in the wing matching the search criteria, you will be given the following information:
· Member Name followed by the Grade and Unit
· Home Telephone Number
· Work Telephone Number
· Cellular Telephone Number
· FAX Telephone Number
· Pager Telephone Number
· Email Address
Note that some telephone numbers may be restricted. As a CAP member, you are responsible for not distributing or revealing this information to others who may not have a need to know.
You can click on the Return to Previous Menu link to return to your options menu.
The WMU provides an efficient mechanism for members to request new CAPF 101/101T cards and for the staff in the approval echelons to approve/disapprove the requests. When the final approving echelon approves a request, the card can be generated at the unit level. Since no paper is involved, the time required to generate a request and have it approved is minimal.
Before a request can be generated by a member it is important to remember that the member must have completed at least part 1 of the CAPF 116 test and the results of this test must be entered into the member’s database information (the test results can only be entered by a unit commander or unit testing officer).
When a member has completed the requirements for or is renewing a new CAPF 101 card, the member will click on the link to Request a New CAPF 101 card. This will bring up a menu page giving the option to review the status of a pending request, request a CAPF 101 card, or to request a CAPF 101T card. Click on the button labeled CAPF 101.
A CAPF 100 form will be displayed. Most of the information will be completed from data stored in the database. You should verify that the form has a date for the CAPF 116 Part 1 and 2 (if applicable for the specialties being requested). If the date is not present and you are not a unit commander or testing officer, you must notify your commander and request that the information be entered into the database from your personnel records. If you are a unit commander or unit testing officer, you can click on the link Input CAPF-116 Dates and you will be taken to the page to enter these dates. If the required dates are shown on the form, you can continue with your request.
The form will show the applicable mission Specialty Qualifications and will have a check box set for those specialties that you are qualified to perform. The information will also show the last time you participated in a mission performing the duty and will include the mission number. If you have a CAPF 101T card in a specialty, the form will show the last three missions that you were participating as a trainee in that specialty and the mission numbers of the missions. You should either check or un-check each box to indicate whether you are requesting that this specialty be included on your new card. Remember that you must have met all requirements for the specialty as described in CAPR 60-3, CAPR 60-4, and CAPR 60-5 before you can request this specialty to be shown on your card.
At the bottom of the form is an area for you to input the name of the individual who is recommending you for any new specialties and any short comments that you wish to attach to the request.
You can submit the form into the approval loop by clicking on the Submit For Approval box. When you click on this box, a email message will be sent to the commander and DOS of the next higher echelon for your unit informing them that there is a request for them to approve or disapprove. You will be given a reference locator number that you can use to view your request and see where it is in the approval process and any comments that have been added to it. You should file this number where you can retrieve it to view the status later.
If any echelon in the approval loop disapproves your request, you will get an email message indicating that the request has been disapproved.
When the approving echelon approves the request, you and your unit commander will receive email indicating that the card has been approved and can be printed by the unit commander (the printing process is described elsewhere in this manual).
You can review the status of your CAPF 100 request as it moves through the approval process. Click on the link to Request a New CAPF 101 card. This will bring up a menu page giving the option to review the status of a pending request, request a CAPF 101 card, or to request a CAPF 101T card. Click on the button labeled Retrieve.
You will see a form requesting you to enter a record locator. Enter the number that you were given when you made the original request to submit the CAPF 100. Then click on the Search button to retrieve the CAPF 100. You can scroll to the bottom of the form to determine where the form is in the approval cycle.
If any comments have been entered, you will be able to view them. The form will show each approval echelon, the name of the approver, the date that the approval was made (and when the email was forwarded to the next echelon. The action number of the unit will also be shown.
When the approving authority approves the request, both the originator and the originator’s unit commander will get email indicating that the request has been approved.
Each unit commander (or unit Emergency Services Officer) should examine the WMU on a regular basis to determine if there are any CAPF 100 requests pending for his/her approval or disapproval. In addition, the individual should examine the requests whenever email is received indicating that a lower echelon has forwarded a request. To perform this check, click on the link to Approve/Disapprove New CAPF 100 requests. This will bring up a menu page giving the option to review the status of a pending request, request a CAPF 101 card, or to request a CAPF 101T card. Click on the button labeled Retrieve.
You will see a pull-down list box containing those members who are waiting for the unit to approve or disapprove a CAPF 100 request. Click on the desired member and click on the Search button.
You will see the CAPF 100 that was submitted by the selected member. All approvals from lower echelons (if applicable) will be shown on the lower portion of the form. You should review the information and insure that the requirements for the specialty(s) have been met according to the current CAPR 60-3, 60-4, and 60-5. After reviewing the information you will note that an Actions Number has automatically been generated for your actions. You may change the Action Number if you are not using the WMU log to maintain your Actions Numbers.
If appropriate (especially if you are going to disapprove the request), you should enter a short comment into the Remarks box. There are two buttons in the line representing your approval echelon. One button is for labeled Approved and the other is labeled Disapproved. Click on the appropriate button. The form will be redisplayed showing your approval.
If there is a higher echelon in the approval chain, email will be sent to the unit commander (non wing level units) and to the unit DOS informing them that there is a request pending their review. If this approval represents the final approval level (wing for CAPF 101 cards and unit for CAPF 101T cards), the ES database will be updated to reflect the new specialties and CAPF 101 information and email will be sent to the requestor and to the requestor’s unit commander informing them of the action. If approved, the unit commander can then print the card.
All corporate CAP aircraft and those private aircraft that the owner designates as being available for CAP missions are supported by a utility that shows the status of the aircraft. Information in this form is maintained by the aircraft managers and FRO’s. The tool gives both Mission Staff and members with a quick indicator of available resources.
The upper portion of the form is used to display the status of the aircraft, its location, information needed to contact the aircraft manager, and any special notes relating to the aircraft. Each aircraft is shown, using color-coding, with an operational status of either OPERATIONAL or GROUNDED. A selector near the bottom of the form allows the display to only indicate corporate aircraft or to include private aircraft in the database. Private aircraft are entered into the database by signing an aircraft into a mission using the MMU.
The lower portion of the form provides detailed information on the aircraft. A pull down box indicates all the aircraft that are in the database. Clicking on the desired aircraft causes the detail for that aircraft to be displayed. If the user is an aircraft manager, FRO, or owner of the private aircraft, buttons will be available to update the database if information is changed in the detail box.
The information shown for each aircraft in the detail box is:
Tail – This is the tail number for the aircraft. It should always include the “N” designator.
Location – This field should contain the FAA airport identifier for the airport where the aircraft is currently based.
Status – If the aircraft is OPERATIONAL, this box should be checked. Uncheck the box to indicate that the aircraft is GROUNDED.
Notes – These are notes relevant to the aircraft that may be needed by Pilots to effectively conduct their sortie. For example, if the DF is inoperable, it should be indicated in the box.
Manager – This box should contain the current aircraft manager’s name and information on how to contact him/her.
CAPFLT – This is the CAP CAPFLIGHT number assigned to this aircraft. Only the numeric portion of the number should be input.
Corp – This field indicates the owner of the aircraft. If the CAP CORPORATION owns the aircraft, place an “X” in this box. If the aircraft is privately owned, the box should be blank.
Type – This field shows the aircraft type. For consistency, aircraft types should be entered in the format C-182, C-182RG, C-172, PA-28, T-34, etc.
Category – This is the category used to collect reimbursement on the CAPF 108. This is NOT the category referred to in CAPF 60-1. Refer to the appropriate CAP regulations to determine the category. Inputs are of the form 1, 2, 3, …
Color – This is the base color and trim color of the aircraft. Use the format with abbreviations to keep the entry as short as possible. For example, WHT/BLU.
Owner – This is the CAPID of the aircraft owner if the aircraft is not a private aircraft.
Equipment – Click on the check boxes appropriate for the equipment installed on the aircraft.
For users that have authority to update the information, a Delete button is provided to delete the aircraft entry from the database.
All members may view the information that is on file in the Wing database relating to their emergency services specialty qualifications. The ability to enter or update the information is based on the viewer’s CAP staff position in a unit. Unit commanders can input training information based on certifications presented to them by the member and indicate that CAPF 101T cards have been issued. Unit commanders and unit testing officers may input the CAPF 116 test results. Wing Operations staff members my input information related to pilot specialty ratings (such as Check Pilot, FRO, Cadet Orientation Pilot, etc). Wing Emergency Services staff members may input or change the ES specialty qualification information.
The form is divided into four general sections. The first section is used to display information on the CAPF 101 card number and the expiration date. There is a button on this part of the form to obtain the next available CAPF 101 card number for the member. The number generator will generate cards using the format based on the unit type. For region and wing members, the format will be CYXXXX where C will be 2 for cards issued from the year 2000 to the year 2009, will be 3 for cards issued after the year 2009, Y represents the digit of the year (2000 would be 0, 2001 would be 1, etc) and XXXX is a sequential number from 0000 to 9999. For unit echelons below wing, the format is CYUUUXXX where C will be 2 for cards issued from the year 2000 to the year 2009, will be 3 for cards issued after the year 2009, Y represents the digit of the year (2000 would be 0, 2001 would be 1, etc), UUU is the unit charter number, and XXX is a sequential number from 000 to 999.
Clicking on the Get New Number button will cause the next available number sequence to be placed into the CAPF 101 Number box. If another numbering system is being used, the card number can be placed into the CAPF 101 Number box and will override whatever was there.
The Expiration Date is the date that the card will expire. It should normally be set to the last day of the month two years from the issue date of the card. When the number is automatically generated, the computer will create this date.
The Update Card Number button will save the information into the database. Remember that updating the other portion of the form will not update data in this portion of the form.
The second portion of the form is used to display the available ES Specialty Qualifications. For each specialty, the form will show the name, the date that the qualification was originally issued, the date that the member last participated in a mission performing that specialty, a flag indicating if the specialty qualification is as a Trainee, the METL and the MRT completion dates.
Those specialty qualifications in which the member is current (has performed in that capacity in the previous two years) will be highlighted with a green background.
When entering dates, the format should be mm/dd/yyyy.
If a unit commander is issuing a CAPF 101T card for a specialty, an “X” should be placed in the Trainee column (the other columns should be left blank).
The information may be updated by clicking on the Update Specialties button at the bottom of the page.
The third area on the form is used to show the Pilot Specialties. Only members of the Wing Operations staff can update this portion of the form. If qualified for this specialty, the date of the Personnel Authorization should be entered into the box. Those specialties with a date shown in the current year will have a green background.
The information may be updated by clicking on the Update Specialties button at the bottom of the page.
The fourth area on the form is used to show training results and special certifications held by the member. Information can be entered by the unit commander, the unit testing officer, or by members of the Wing ES staff.
If the wing database has not been converted to use the ICS mission Specialties, there will be a button on the very bottom of the form to convert the ES database. If you click on this button, the CAPR 55-1 specialties will be examined for every member in the wing and corresponding CAPR 60-3 specialties will be initialized from the data. Once this conversion has been made, this button will no longer display on the form.
After you have logged onto the WMU and established your identity, you may change your password. You can enter the new password that you wish to use into each of the two boxes. Remember that your new password must be at least 4 characters and no more than 9 characters in length. It must include both alpha characters and at least one numeric character. You may not use the special characters quotation mark (“) or (‘) or the less than character (<). To store the new password, click on the Submit button.
If your wing elects to use the aircraft scheduling function, you may use the WMU to schedule CAP corporate aircraft. You begin by selecting the date that you wish to use the aircraft and the aircraft tail number that you wish to fly. For example to schedule the corporate Cessna 182, N447CP on 8 September, 2000, you would click on 2000 for the year, click on Sept for the month, click on 8 for the day, and on N447CP for the aircraft. Note that the aircraft entries indicate the tail number, the FAA airport identifier of where the aircraft is based, and the aircraft type. You will click on the View Schedule button to bring up the schedule for the requested date.
A schedule sheet will show for the selected date. The day is shown in 1-hour blocks and available time periods are shown in green. If the aircraft is scheduled for a block(s) of time, the member’s name who has the aircraft scheduled will be shown. To schedule a block of time, select the start time in the pull-down time list in the lower portion of the form and select the end time in the corresponding list. Note that the lists are shown in 24-hour format. For example, if you wanted to schedule the aircraft from 13:00 to 16:00 hours, you would click on 13:00 in the left hand box and on 16:00 in the right hand box.
To actually reserve the time, click on the Schedule Time Block button. If you are deleting a block of time (or a partial block of time), select the time block to be deleted and click on the Cancel Time Block button.
If you are an FRO or aircraft maintenance officer, you will have two additional buttons displayed to schedule the aircraft for maintenance and to unblock previously scheduled maintenance time.
Members who are not assigned to a unit staff position may only view information in the database for themselves. Members who are assigned to a unit level below group may view only information for their unit members. Members assigned to group levels may view information for anyone in the wing. Members assigned to wing and region levels may view information for any CAP member in the WMU databases. These features allow members in units to input information for members who do not have internet access and for staff members to input qualification information into the database as needed to perform their assigned duty.
To select another member, first select the region where the member is assigned. The region pull-down selector will include only those regions that you have permission to view. If you are not changing the region from what was displayed, you do not have to perform this step. To change the region, select the desired region and click on the Select New Region Button.
To select another wing, select the desired wing from the wing pull-down selector (the wing pull-down selector will include only those wings that you have permission to view). If you are not changing the wing from what was displayed, you do not have to perform this step. To change the wing, select the desired wing and click on the Select New Wing Button.
To select another unit, select the desired unit from the unit pull-down selector (the unit pull-down selector will include only those units that you have permission to view). If you are not changing the unit from what was displayed, you do not have to perform this step. To change the unit, select the desired unit and click on the Select New Unit Button.